City Clerk's Office

MISSION STATEMENT



We, the employees of Parkland City Clerk’s office are committed to serving the City Commission, City Departments, and all the Citizens of Parkland by creating and maintaining accurate, unbiased records of all municipal business activities, and retrieving these records in a courteous and expeditious manner, providing the means for Citizens to participate in City government and together build a more harmonious community in which to live.

CORE SERVICES

  • City Commission, Agendas and Meeting Minutes; Police Pension Board

     
    There are two (2) scheduled meetings for the City Commission each month.  The Regular Commission meetings are held on the first and third Wednesdays of the month in the City Commission Chambers at 7:00 p.m.  Occasionally, Workshop meetings are held on the first or third Wednesdays of the month at 6:00 p.m.  The Clerk’s office compiles and coordinates items and back-up material for the Commission Agenda after all items and back-up material has been reviewed/approved by the City Manager.  An electronic agenda packet is prepared on the Friday before the Wednesday night meetings and is available for downloading from the City Clerk's webpage.
  • City Elections

     
    Coordinate and administer the Municipal Elections and the induction of elected City officials in accordance with legal requirements. 

    The Municipal Election is held on the first Tuesday in November of each even-numbered year, which is held on the same date as the General Election.  The City of Parkland is divided into four (4) Commission Districts (1, 2, 3, and 4), with one City Commissioner residing in each district.  The Mayor is elected at large and may reside in any district of the City.  All Commissioners are elected by a City-wide vote of the electors.
  • Records Management Program
    Maintain all City records in accordance with State of Florida Regulations.
    Oversee the Records Management Program by scanning, storing and retrieving City documents, schedule disposal/destruction of certain documents as well as overseeing the disposal/destruction of all City department documents according to state regulations.
  • City Records
    The City Clerk serve as the custodian of the City seal, record and provide certification of all ordinances/resolutions, City contracts and agreements, bid proposals and other miscellaneous documents and is responsible for updating the City Code of Ordinances. Code Book Supplements is published by an outside agency; this includes the codification of ordinances into book form and access to the City Code Book. Provide public records as requested.
     
  • Legal Advertisement and Public Notices


    Manage the publication of advertisements in accordance with legal requirements including public notices, City Commission agendas and bid advertisements.
  • Passport Services


    Provide full passport services by appointment only. Ensure application is complete and forwarded in a timely manner. For additional information visit the US Department of State website at the State Department Website.
  • Miscellaneous Services


    Provide notary services to City residents.